Registration

Registration Forms

Please fill out registration forms completely. Please fill out, front and back, one form per person. When selecting Learning Circles, please indicate a 1st and 2nd choice for each timeslot, and make note of any Learning Circle fees. Information on the forms is never made available to anyone outside of the staff. However, new registrants are added to our mailing list. Our mailing list is not shared outside of CSQ. Age and gender questions are for registration statistics.

Printable versions of the registration forms and this packet are available for download in Portable Document Format (PDF). You do not need to be a PayPal member in order to use this facility. Please help us spread the word to everyone interested.

Registration Deadline & Refund Policy

To avoid the $25 late fee, your registration forms and payment must be postmarked no later than April 3. Online registration must be done before midnight (EST) on April 4.

Refund of registration fee, less $10 for handling, will be made if cancellation is in the hands of the registrar in writing by April 4, 2009 at midnight.

COSTS & FEES:

• Registration fees:
  CSQ member Registration = $75
  Non-Member Registration = $80
  One day rate: = $45
  6-11 years: = $43
  5 years and under: = Free
  
• Financial Assistance is available. See Financial Aid Application Form in Portable Document Format (PDF)'
• Learning Circle fees: As described on Learning Circle pages & Registration Form.
• T-Shirts & Sweatshirts: Use registration form to select sizes and quantity. Your registration must be postmarked, or submitted online, no later than April 3 if you wish to order T-shirts. See below for more info about Shirts.
• Cleanup deposit: $25 per participant on a separate check (for return). See below for details..
• Late fee: $25 if registration is not received or postmarked before April 4.

Sign-in on Site

Sign-in and Registration will in the dining hall and will be staffed Friday, Noon- - 7:30PM for normal registration, and again Saturday morning after 8AM. You must sign in upon arrival, and will be able to choose which cabin you are staying in when you sign-in.

Early Arrival on Site: Spring Quest begins with the Friday afternoon Newcomer's Circle. Everyone is welcome Friday, but we do not have space Thursday for early registration or arrival. Thank you for your understanding!

Lost & Found: Please bring found items to Registration and seek lost ones there as soon as possible.

Financial Aid

Carolina Spirit Quest offers financial assistance, in the form of the Bart Wendell Scholarship, to help community members that might otherwise be unable to attend Quest. Everyone attending Quest is eligible to apply for a scholarship of up to half of their registration fee. This does not include Learning Circle Fees, clean-up deposit, CSQ membership, or other fees/costs. If you wish to apply, we ask that you fill out a registration form and send it along with sliding scale deposit of $10 to $20 and a completed Financial Assistance Form to our PO box. It must be postmarked by March 14, 2009. All applications will be reviewed at once by the scholarship committee. Please note the agreements at the bottom of the application form. Please understand you may not receive the entire amount you request. We will try to accommodate as many people as possible.

Choose Your Community Service Shift

Each person attending Spirit Quest is required to sign up for at least one two-hour community service shift during the weekend, in addition to the Site Clean-up shift on Sunday. It is necessary that everyone take part in this shared labor for the gathering to function pleasantly for all participants. Please sign up for a job at Sign-in when you arrive.

Site Cleanup

It is very important that we return the Site to the condition it was in before we arrived for Spirit Quest. The Staff consists of volunteers, who also pay to attend the event. In order to encourage all of the participants to help in this last community effort, we require that all registrants include a separate $25 check as a refundable deposit for site cleanup. This check will be mailed back to all participants who have helped clean the site. Those who do not wish to participate in the cleanup will donate their checks to the Bart Wendell Scholarship Fund for attendance at next year's event. Checks that are not returned WILL be cashed. If you absolutely must leave before 3:30 PM, please make separate cleanup arrangements to allow your check to be returned to you. (You may also do cleanup and donate your check to the Scholarship Fund.) Due to NC Division of Parks and Recreation rules, the refunds cannot be made on site.

IMPORTANT NOTES: Site Clean-Up is separate from the mandatory Community Service shift. Completion of a Community Service shift during the weekend does not count towards cleaning the site on Sunday. Donating your clean-up deposit to the Bart Wendell Scholarship Fund does not exempt you from a Community Service shift during the weekend. Site Clean-Up is also separate from cleaning cabin sites. Before leaving, please be sure you leave your cabin area as clean as the way you found it.

T-Shirts & Sweatshirts

Participant t-shirts and sweatshirts will have the CSQ 2009 "Our Many Faces " logo in on them. Colors will be announced as soon as they are selected.

These Gildan pre-shrunk, 100% cotton t-shirts and sweatshirts must be ordered when you send in your registration. Sizes and prices are on the registration form.

• Adult and children's t-shirt sizes are $14. Adult 2XL and 3XL cost $16.
• Adult and children's sweatshirt sizes are $20. Adult 2XL cost $22. 3XL is not available in the sweatshirt.
  

Shirt orders on registrations postmarked after April 3, 2009, will not be filled.